Beauty Salon Walderslade Chatham Kent

Introduction

The following privacy notice outlines how KIKI Beauty collects, uses, protects and transfers your personal data. KIKI Beauty is a beauty salon that provides treatments and services.

The data protection officer/data owner for the organisation is Malinder Walia. You can contact the data protection officer/data owner by sending an email to info@hotmail.com or writing to KIKI Beauty, 379 Walderslade Road, Chatham, Kent, ME5 9LL.

This privacy notice was last updated on 11th May 2022.

Personal Data Collected

The personal data that we collect is:

Name
Phone number
Health information

Purpose and Legal Basis for Processing Your Data

KIKI Beauty takes your privacy seriously and we will never sell or rent your personal data to any third party. Sharing of your data and direct marketing activities are only carried out with your express consent, which you are free to withdraw at any time.

We need to obtain and process your personal data to provide you with our services and treatments and to fulfil our business and legal obligations. We will never collect any personal information from you that we do not need or retain any data that is no longer necessary for the purposes specified in this notice.

Where we request sensitive personal data from you (i.e. health or medical data), the reason(s) for the request will be clearly given along with the purposes of the processing. Explicit consent through a signature will always be required for us to obtain and process your health information.

We operate CCTV across the premises for the safety and security of our clients and staff as well as a deterrent for the purpose of criminal activity.

Who is processing my data?

KIKI Beauty, 379 Walderslade Road, Chatham, Kent, ME5 9LL are the data controller and processes your personal information for the purposes laid out in this privacy notice. Surge Ventures Inc, acts as a data processor on behalf of KIKI Beauty and has access to personal information only in cases that customer support or troubleshooting is required by KIKI Beauty. Further, they must process the personal information in accordance with this Privacy Notice and as permitted by applicable data protection laws.

Your personal data is processed to:

Collect specific personal data (Name, Contact Number and Health Information) that is required to enter into a contract to sell a Treatment or Service.

Engage in communication with you including confirmation and reminders of appointments, and requests to cancel or change bookings.

Collect Health information to perform the agreed services appropriately, and potentially highlight areas where services may cause issues to clients because of their health.

Ensure a safe service and provide industry-standard advice.

Select relevant offers, promotions and information for you.

Estimate the number of customers we have.

Hold personal data that is required by law or to respond to legal process.

Hold for insurance purposes.

Store customer records.

Your rights as the individual

If your personal data is held by KIKI Beauty you hold particular rights over it.

Where you have provided consent for us to contact you as part of our marketing services, you have the right to modify or withdraw your consent at any time by using the unsubscribe option accompanied with all of our direct marketing or by contacting the KIKI Beauty Data Officer.

You also have the right:

To be informed of how your personal data will be used before it is collected.

To access your personal data and to information on how your information is used after it has been gathered.

To have personal data corrected if it is incomplete, inaccurate or out-of-date.

To request the removal or deletion of personal data where there is no compelling reason for its continued processing.

To restrict processing, to ‘block’ processing of your personal data.

To data portability, having your data moved, copied or transferred from KIKI Beauty to another organisation in an easily readable format.

To object to direct marketing from us.

Special categories of personal data collected

Health questions are asked in many of our consent forms to potentially highlight treatments that may have a negative effect on your health due to medication you are taking or a condition you have. KIKI Beauty asks for consent prior to gathering and processing this information. At any time after giving consent, you can withdraw your consent, subject to legal, insurance and contractual restrictions (see more on ‘your rights as an individual’). Your privacy is very important to us and we only use this information for determining your suitability for the treatment.

Process of collection

Your personal data is collected when you provide it to us through Shedul software ( by Surge Ventures Inc), our website, over the phone, in KIKI Beauty’s salon, by email, social media, in writing or any other means by which you provide it to us. Information is stored using the Shedul software platform as well as some level of paper record keeping.

KIKI Beauty gives you access to information about your bookings through Shedul software, for the limited purpose of viewing and updating that information.

Children’s Privacy

KIKI Beauty does not collect the personal data of children under the age of 16 without parental or guardian consent. If you believe that we hold any information from or about a child under age 16, please contact KIKI Beauty and if we cannot immediately obtain appropriate parental or guardian consent, will remove the personal data from storage.

Data Sharing

Your personal data is shared only with Shedul representatives in cases where customer support and troubleshooting are required for the salon. KIKI Beauty does not share your personal information with any third party without your prior consent, other than those already disclosed in this privacy notice or as part of our legal obligations under the relevant data protection laws.

Use of Data Processors

Data processors are third parties who provide some elements of our business services for us. Where we use a third party, we have strict agreements in place governing the processing of your personal data, on which no action can be taken without instruction from us. The third parties with whom we work will never share or disclose your personal information and will hold it securely at all times.

Fresha

KIKI Beauty use software provided by Fresha to help run the salon by managing appointments, keeping client records and other salon related activities.

Here is a link to their Privacy Notice: https://terms.fresha.com/privacy-policy

How Long Do We Keep Your Data?

KIKI Beauty retains your personal data for as long as necessary to provide you with our services as our client. KIKI Beauty are required under tax laws to keep your personal data for a minimum of 7 years. Health and Safety records will be retained for 10 years and where we have your consent for marketing purposes, we will retain the minimum required data until you notify us that you no longer wish to receive such information.

The criteria for which we would continue to process your personal information includes:

Where there is a legal basis, obligation or legitimate interest to continuing processing your personal information

Where processing is necessary for the establishment, exercise or defence of legal claims

CCTV images are automatically deleted after 30 days.

Transfers of personal information

When your personal data is processed through Shedul software, all of it is held within the EU. Your information is processed by the Shedul software and stored in the Google Web Services cloud. During this process your data is encrypted in transit and at rest.

Consequences of not providing your personal information to KIKI Beauty

In the event that you want to purchase a service from KIKI Beauty, certain personal information is required to enter into a contract with you. KIKI Beauty will not be able to enter into a contract with you to fulfil an attempt to purchase a service if you do not provide your personal information.

As noted in this privacy statement, we are processing your personal data to comply with legal and statutory obligations and in the performance of a contract. You can always choose not to provide personal information; however, we will be unable to provide certain products, services and treatments in these instances.

Safeguarding your Personal Data

Appropriate measures are taken to protect your personal data from access from unauthorized persons or inappropriate access, internal or external. Your connection to the Shedul system uses a HTTP Secure communication protocol and TLS security. This means all information passed to the Shedul system is encrypted during data input and transfer to the cloud. Any paper files recording your personal data are held in a locked filing cabinet or safe which can only be accessed by authorised personnel in the salon. Employees are only assigned specific access rights and can only access the salon software with the PIN number assigned to them by the management of the salon.

Complaints

In the occurrence that you want to make a complaint about how your personal data was gathered, how it is being processed by KIKI Beauty (or third parties used by KIKI Beauty) or you are not satisfied about how a complaint has been handled, you retain the right to lodge a complaint directly with the supervisory authority and KIKI Beauty and also the KIKI Beauty Data Protection Officer/ GDPR Owner.

Data Protection Commissioner, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
+44 (0) 303 123 1113

KIKI Beauty Data Protection Officer/GDPR Owner
KIKI Beauty, 379 Walderlade Road, Chatham, Kent, ME5 9LL
kikibeauty1@hotmail.com
01634869111

Cookie Policy

This website, KIKI Beauty (kikibeauty.co.uk), is operated by KIKI Beauty.

About this Cookie Policy.

This Cookie policy explains what cookies are and how we use them. You should read this policy so you can understand what type of cookies we use, the information we collect using cookies and how that information is used. For further information on how we use, store and keep your personal data secure, see our Privacy policy.

What are cookies?

Cookies are a small text files that are stored in your web browser that allows KIKI Beauty or a third party to recognize you. Cookies can be used to collect, store and share bits of information about your activities across websites, including on KIKI Beauty website. Cookies might be used for the following purposes:

To enable certain functions

To provide analytics

To store your preferences

To enable ad delivery and behavioural advertising

KIKI Beauty uses both session cookies and persistent cookies.

A session cookie is used to identify a particular visit to our Website. These cookies expire after a short time, or when you close your web browser after using our Website. We use these cookies to identify you during a single browsing session, such as when you log into our Website.

A persistent cookie will remain on your devices for a set period of time specified in the cookie. We use these cookies when we need to identify you over a longer period of time. For example, we would use a persistent cookie if you asked that we keep you signed in.

How do third parties use cookies on the KIKI Beauty Website?

Third-party companies like analytics companies and ad networks generally use cookies to collect user information on an anonymous basis. They may use that information to build a profile of your activities on the KIKI Beauty Website and other websites that you’ve visited.

What are your cookies options?

If you don’t like the idea of cookies or certain types of cookies, you can change your browser’s settings to delete cookies that have already been set and to not accept new cookies. To learn more about how to do this, visit the help pages of your browser.

Please note, however, that if you delete cookies or do not accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.

Where can I find more information about cookies?

You can learn more about cookies by visiting the following third-party websites:

About.com Browser Guide

All About Cookies.org

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